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Brick and Mortar Policy Options

Here are the four options that I came up with. I’d advocate 1,3,2,4 (in that order). I really think we do it all or nothing. By all, I’m referring to option three if we could convince the consolidation of a few agencies under one roof. We’ve often talked about a clearing house of services and having multiple agencies under one roof would go toward that end. I’m assuming there would be additional funds available through either our corporate partners or EDC funds from the municipalities where our agencies are located. If we’re going to sink money into real estate, I think, as good stewards of donors money, we need to retain control of large capital investments like brick and mortar. The helping hands facility comes to mind. It seems they’re constantly dealing with building issues, and requesting funds to address same, which incur costs that cannot be re-couped and arguably don’t increase their ability to provide services. It would also go towards culling duplicated services.

Options:

  1. We do not give money for the purchase or renovation of real property, period.
    1. PRO/CON:
      1. Pro: Easiest policy; no risk to donor’s money; stays more in line with “program” oriented funding.
      2. Con: Agencies will bear the burden of capital improvements; program services may suffer as a result.
    2. UW is probably unknowingly funding agency capital improvements that are line itemed as something else. 
    3. UW has already funded some of these projects in the past.
    4. The accounting methods of the agency will likely adjust; they’ll simply do what they need to do with UW money and we likely won’t know if our money is going towards programs or capital improvements.
  2. We give money for renovation purposes deemed absolutely necessary for continuation of program services only.
    1. PRO/CON:
      1. Pro: Will allow agencies to remain in action. Will likely improve program services.
      2. Con: Moderate/High risk to donor’s money.  Will be a difficult decision process regarding what is deemed an “absolutely necessary” capital renovation for program services. Depending on criteria, it could be very expensive for UW. Once money is paid, it is a sunk cost with no recourse.
    2. UW would need to create a specific, strict policy setting forth factors considered necessary for the continuation of program services.
    3. UW would need to insist on a multiple blind bid system.
    4. UW would need to create a cap on UW funds based upon total program service budget on either a one time or per annum basis.
    5. UW would require a disclosure of available assets to the agency, most recent audit, etc.
    6. On some level, the policy itself becomes a very subjective exercise in judgment.
  3. We purchase and hold property for the benefit of our agencies
    1. PRO/CON:
      1. Pro: Creates a financial asset for United Way (vs. a sunk cost).  Low/moderate risk to donor’s money. UW would maintain control of real property. UW purchased buildings would likely improve the quality of buildings for agencies and in turn the services they provide. Could house multiple agencies at an overall cost savings to agencies.  
      2. Con: Being a landlord has its own pitfalls. Expensive; would remove large amounts of capital from UW accounts without immediate returns on investment.
    2. UW would need a comprehensive lease/rental agreement with agency setting forth terms of maintentance/payment/etc.
    3. UW would have difficult decisions regarding a revenue generating set up or purely philanthropic.
    4. Depending on long vs. short term goals, could bring multiple agencies together under one roof.
  4. We help with the financing of buildings either through UW or financial institutions (the down payment option).
    1. PRO/CON:
      1. Pro: Allows agencies access to capital improvements, brick and mortar locations they might not be able to afford on their own. Moderate risk to donor’s money. Allows some financial recourse should an agency fail.
      2. Con: “Married” to agency as far as building partnership is concerned. Dealing with outside financing resources would be an onerous process.
    2. UW/agency will incur more legal headaches regarding liens/agreements/leases/etc.
    3. When in financial partnership with agency, unravelling would be more difficult.

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Respecting the privacy of our clients, donors, members, staff, and volunteers of Hutchinson County United Way (HCUW) itself is a basic value of HCUW.  Personal and financial information is confidential and should not be disclosed or discussed with anyone without permission or authorization from the Executive Director.  Care shall also be taken to ensure that unauthorized individuals do not overhear any discussion of confidential information and that documents containing confidential information are not left in the open or inadvertently shared.

Employees, volunteers and board member of HCUW may be exposed to information which is confidential and/or privileged and proprietary in nature.  It is the policy of HCUW that such information must be kept confidential both during and after employment or volunteer service.  Staff and volunteers, including board members, are expected to return materials containing privileged or confidential information at the time of separation from employment or expiration of service.

Unauthorized disclosure of confidential or privileged information is a serious violation of this policy and will subject the person(s) who made the unauthorized disclosure to appropriate discipline, including removal/dismissal.


Discrimination and Harassment

Hutchinson County United Way strives to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status or any other legally protected status under applicable law.  Hutchinson County United Way will not tolerate nor permit any form of discrimination in the hiring process, staffing assignments, promotions, compensation or any other aspect of the employment relationship.

Hutchinson County United Way complies with all applicable laws prohibiting discrimination against qualified individuals with disabilities beginning in the job application process and throughout employment. 

Harassment or any form of intimidation is unacceptable at any time. This is understood to include the main office or any function or event that is sponsored by the Hutchinson County United Way. It is the expectation that all persons either employed by Hutchinson County United Way or serving as a volunteer will contribute to a workplace that engenders respect for co-workers and that is free from derogatory or discriminatory statements or remarks. 


Diversity and Inclusion Statement

We are committed to promoting diversity and inclusion in philanthropy and the non-profit area. We feel that by utilizing a wide assortment of varying perspectives rising from diversity and inclusion will allow our organization to function more effectively. Within our organization, we are committed to develop a diverse and an inclusive team to provide equal opportunities for people of all races, genders, religions, ethnicities, abilities, economic background, martial status, ages, philosophies, and veteran status in all levels of staff and voluntaries.

It is our mission to achieve a diverse and inclusive non-profit organization based on mutual respect for life experiences different from our own.  With freedom and the flexibility to embrace a broad approach to diversity while still maintaining a high level of respect for each other’s views. By increasing diversity and inclusion, we feel that we will be able to tap into a more expansive and varied thoughts, information, and perspectives that will help our organization to become more informed and creative in our approaches in assisting our communities.


Donor Privacy Policy

HCUW (Hutchinson County United Way)

Our Commitment to Our Donors

HCUW (Hutchinson County United Way) is committed to protecting our donors Personal Information. 

HCUW is committed to providing quality services and funding for our area partner agencies.  HCUW donors are the foundation upon which HCUW has become the successful organization it is today. 

HCUW strives to take every precaution to protect all donor information and will only use what information is needed to promote the wellbeing of the organization.

As a donor submitting personally identifying information “Personal Information” to HCUW, our staff members, Board of Directors, or volunteers, you hereby consent to the terms and conditions of the policy and to HCUW processing and use of Personal Information for the purposes outlined below.

Personal Information

“Personal Information” is information that identifies you personally; this may include your name, address (home or business), telephone numbers, and email address.

HCUW does not require driver license numbers or social security numbers as personal information.

HCUW may collect and store personal information, which you have provided to us either in person, email, or on occasion, collect your Personal Information when you register for an event that we have sponsored or been involved with.

HCUW may also collect your Personal Information when you contribute either on our website, at a special event, over the phone, or by mailing in a check. 

The above list provides a sample of Personal Information that could be collected by Hutchinson County United Way.  There may be occasion in the future where we may collect personal information from you in ways not described above.

Use and Disclosure of Personal Information

HCUW will not send you mailings on behalf of other organizations.

HCUW will collect payment information, billing address and other information necessary to process a donation or event registration.

HCUW will use your information to comply with the law or in good faith belief that such action is necessary to conform to the requirements of law or comply with legal process served on us.

You may opt out of having your Personal Information shared by the Hutchinson County United Way. 

Contact our office, in writing requesting that your information not be shared in any manner.

You have the right to review information that we have collected about you.  To review that information please contact our office in writing.

Changes to the Privacy Policy

HCUW reserves the right to change this Privacy Policy as needed for our organization to stay compliant with applicable laws. 


Diversity and Inclusion Statement

We are committed to promoting diversity and inclusion in philanthropy and the non-profit area. We feel that by utilizing a wide assortment of varying perspectives rising from diversity and inclusion will allow our organization to function more effectively. Within our organization, we are committed to develop a diverse and an inclusive team to provide equal opportunities for people of all races, genders, religions, ethnicities, abilities, economic background, martial status, ages, philosophies, and veteran status in all levels of staff and voluntaries.

It is our mission to achieve a diverse and inclusive non-profit organization based on mutual respect for life experiences different from our own.  With freedom and the flexibility to embrace a broad approach to diversity while still maintaining a high level of respect for each other’s views. By increasing diversity and inclusion, we feel that we will be able to tap into a more expansive and varied thoughts, information, and perspectives that will help our organization to become more informed and creative in our approaches in assisting our communities.